Anti Money Laundering

David Ball Agencies along with all other estate agents are subject to the Money Laundering Regulations 2017. We are required to obtain and hold identification and proof of address for all our sales clients. In addition, we are also required to identify anyone who would be considered as a beneficial owner. In appropriate instances the destination or source of funds may also be required.  Without this information we are legally not able to proceed with any work on your behalf.

Please see below for the list of acceptable identification documents. We use the ultra-secure Thirdfort (https://www.thirdfort.com/) platform for our anti-money laundering and you will receive a link via text message to a mobile device as the, simple to use app does require a selfie along with photos of your documents. There are specific situations when we are able to take physical copies of the documents after seeing them in person. Subject to individual circumstances we may liaise with you for further/other documents.


Individual identity documents

David Ball Agencies require on Document from both list A and list B.


LIST A - IDENTITY DOCUMENT

  • Current signed passport
  • Valid UK driving licence
  • EEA member state identity card

 

If you do not have any of the above we require:

  • A valid birth certificate 

    and

  • A national insurance number


LIST B - PROOF OF ADDRESS


UK/EU/EEA Drivers Licence (if UK Drivers Licence not used as ID)
Must be valid, not expired. Photo only. Full or provisional.


Bank, Building Society or Credit Union Statement
Dated with 3 months. Must include account number and show recent activity. No general
correspondence.


Credit Card Statement
Dated within 3 months. Must include account number and show recent activity. No general
correspondence.


UK, EU, EEA Mortgage statement
Dated within 12 months. Must show account number. No general correspondence.


Utility Bill
Dated within 6 months E.g. Gas, electricity, water. Must show address for service and/or account
number. No general correspondence.


Telephone Bill
Dated within 6 months E.g. Landline or mobile pay monthly (excluding pay as you go). Must show
address for service and/or account number. No general correspondence.


Council Tax
Dated within 12 months. Must show address for service and/or account number. No general
correspondence.


Tenancy Agreement
Dated with 12 months. Must state full name and full property address. Issued by local council,
housing association, solicitor or reputable letting agent.


Benefits Entitlement Letter
Dated within 12 months. Issued by DWP or Jobcentre plus. Must confirm benefit payable at time of
issue. E.g. Pension, disability, single parent, housing etc.


HMRC Tax Notification
Dated with 6 months. Must state national insurance number and tax calculation. No general
correspondence.


Home or Motor Insurance Certificate
Dated within 12 months. Must state insured address or registered address for vehicle and policy
number. No general correspondence.


UK solicitors letter confirming house purchase/land registration
Dated with 3 months. Must state full name of new proprietor and full property address.


NHS Medical Card or letter from GP confirming registration
Dated within 3 months. Must state individual’s date of birth and NHS number. No general
correspondence.


Official confirmation of Electoral Register entry or official poll card
Dated within 12 months. Must state full name and full address. No general correspondence.


Police Registration Certificate
Dated within 12 months. Must state the full residential address of the individual.


Probate

If you are acting as a Representative of an Estate we require the following:

  • Grant of Probate (if a will was left)
  • Letter of administration (if no will left)
  • Individual identity evidence from List A & B for the Personal Representative, either executor or administrator

 

Limited company

If you are acting as a Representative of a UK Company we will also require the following:

  • Certificate of Incorporation
  • Articles of Association
  • Memorandum of Association
  • Latest Annual Return or Confirmation Statement, with details of current company officers
  • If offshore, nominee director declaration and a general power of attorney
  • Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company
If you are acting as a Representative of an Offshore Company we will also require the following:

  • Certificate of Incorporation
  • Articles of Association, Memorandum of Association, Latest Annual Return with details of current company officers, Share Certificate(s) showing the Ultimate Beneficial Owner OR
  • Certificate of Incumbency
  •  If the shares are owned by another company, repeat steps above for the holding company
  • Nominee director declaration and/or general Power of Attorney (if applicable)
  • Individual identity evidence from List A and B for all individuals or entities with 25% ormore of the shares or voting rights in the company

 

Trust

If you are acting as a Representative of a Trust we require the following:

  • Trust deed
  • List of trustees
  • List of beneficiaries
  • Individual Identity evidence from List A & B for all individuals with a vest interest in 25% or more of the capital and/or those who exercise control over the Trust
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